EDEN FISH FARM
Aquaculture Hatchery & Grow-Out Farm Management
Period Covered: December 2025 – November 2026 (12 Operating Months)
Generated Date: September 13, 2026
1. Executive Summary & Key Performance Indicators
Over the evaluated operational period, Eden Fish Farm established steady commercial scale, producing and dispatching a cumulative total of 848,507 fingerlings across 207 recorded orders. Total invoiced revenue reached KSh 3,124,936.00, with KSh 2,726,605.00 collected in cash, M-Pesa, and direct remittances, yielding a healthy collection efficiency rate of 87.25%.
2. Hatchery Production & Species Mix Analysis
The farm specializes in two product lines: Monosex Tilapia (`Mono`) and Mixed Sex Tilapia (`Mixed`). Mixed sex fish represent the bulk of pond stocking volume (71.5%), while premium all-male monosex fingerlings command higher unit prices (KSh 4.00 – KSh 5.00/unit) and generate significant margin.
| Fish Variety | Units Dispatched | Volume Share (%) | Standard Unit Price | Estimated Revenue | Operational Characteristics |
|---|---|---|---|---|---|
| Monosex Tilapia (Mono) | 241,797 pcs | 28.5% | KSh 4.00 – KSh 5.00 | KSh 1,208,985.00 | Hormone-treated all-male fry; rapid growth; preferred by commercial cage and intensive pond farmers. |
| Mixed Sex Tilapia (Mixed) | 606,710 pcs | 71.5% | KSh 2.50 – KSh 3.00 (up to KSh 9) | KSh 1,915,951.00 | Standard fry and juveniles for earthen ponds; high survival resilience; seasonal seigned batches. |
| TOTAL CUMULATIVE | 848,507 pcs | 100.0% | Weighted avg: KSh 3.68 | KSh 3,124,936.00 | Hatched across monitored stocking batches |
3. Farm Expenditure, Cost Structure (CAPEX vs OPEX) & Dynamic Profitability Analysis Operational Ramp-Up
Executive Primer: Understanding CAPEX vs. OPEX in Fish Farming
Money spent to build permanent capacity and assets that last for years. In fish farming, this includes excavating ponds, heavy dam liners, solar panels and submersible pumps, fibreglass nursery tanks, and pump house construction. This is wealth stored in productive farm infrastructure (assets), not money lost.
Money spent on daily running costs consumed immediately to keep fish growing and the farm operating. This includes commercial fish feed (pellets), monthly staff salaries, casual pond labour, fuel for transport/generators, and routine maintenance. OPEX is recurring and must ultimately be sustained by fingerling sales.
Operational Ramp-Up Phase (Deficit Covered by Equity)
The farm is currently in an active production scale-up and broodstock stabilization phase...
| Financial Dimension | Cumulative Total (KSh) | % of Category / Inflows | Operational Significance & Impact |
|---|---|---|---|
| Gross Fingerling Sales (Invoiced) | KSh 3,124,936.00 | 100.0% Sales | Commercial revenue from 848,507 fingerlings dispatched across 207 orders. |
| Cash Remitted from Sales | KSh 2,726,605.00 | 87.25% Collection | Realized liquidity from paying buyers (remaining 12.75% held as receivables). |
| Recurrent Operating Expenses (OPEX) | KSh 6,443,527.00 | 73.3% of Outflows | Daily consumables: Feeds, payroll, diesel/petrol, vehicle and farm maintenance. |
| Operating Balance: Sales vs. OPEX | -KSh 3,318,591.00 | -106.2% Margin | Operational ramp-up deficit funded by shareholder equity injections. |
| Capital Assets Invested (CAPEX) | KSh 2,281,463.00 | 26.0% of Outflows | Long-term durable assets: Solar water pumps, ponds, dam liners, nursery infrastructure. |
| Transaction Fees & Charges | KSh 59,867.66 | 0.7% of Outflows | M-Pesa transaction fees, bank transfer tariffs, withdrawal charges. |
| Partner Equity Injections | KSh 5,339,318.00 | 59.4% of Inflows | Shareholder capital only (Josephine, Stevie, Annabel, Sylvia, Dorothy, Lucie, Homabay, Emily). Excludes fish income. |
| Fish Income (cash received) | KSh 3,638,415.00 | 40.5% of Inflows | Money received from fingerling and fish sales. Earned income, not partner capital. |
| Other Income | KSh 5,000.00 | 0.1% of Inflows | Grants, reimbursements and other non-sales receipts. |
| Total Money In (all sources) | KSh 8,982,733.00 | 100.0% Inflows | Partner equity plus fish income plus other income. |
| Net Farm Cash Liquidity Reserve | +KSh 128,375.34 | Cash Solvent | Remaining working capital buffer (Total Money In minus Total Outflows). |
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1. General Farm Operations
305 expense entries logged KSh 1,827,574.00 -
2. Salaries & Labour
267 expense entries logged KSh 1,636,200.00 -
3. Solar & Pumping Maintenance
69 expense entries logged KSh 607,525.00 -
4. Fuel & Energy
116 expense entries logged KSh 539,019.00 -
5. Fish Feeds & Nutrition
38 expense entries logged KSh 324,711.00
-
1. Solar & Pumping Systems
56 capital assets logged KSh 889,276.00 -
2. Pond Construction & Liners
10 capital assets logged KSh 479,365.00 -
3. General Farm Infrastructure
25 capital assets logged KSh 320,961.00 -
4. Hatchery Feeds & Nursery Tanks
25 capital assets logged KSh 206,192.00 -
5. Farm Machinery & Tools
19 capital assets logged KSh 170,950.00
4. Credit Risk & Outstanding Receivables (The Red List)
The farm maintains strict tracking of supplied fingerlings where payment was not remitted on collection. Cumulative outstanding receivables stand at KSh 398,331.00 across 23 order entries. Crucially, the farm has demonstrated effective debt collection mechanisms, evidenced by historical debtors who were fully cleared over scheduled installment windows.
- Loading current active debtors...
- Sedou Siambi (KSh 9,000.00): Recovered via disciplined installments of KSh 3,000 across April, June, and July, fully settling the account.
- Dr. Osodo B. O. (KSh 45,000.00): 15,000 fingerlings supplied in June with payment fully concluded on August 21, 2026.
5. Delivery Backlog & Customer Advances (The Yellow List)
A total of KSh 404,500.00 in cash advances is currently held from customers who have paid but whose fingerlings have not yet been fully dispatched from the hatchery tanks. This represents both strong customer demand and an operational delivery commitment of 47,000 pcs.
| Customer Name | Phone Contact | Advance Paid (KSh) | Ordered Variety | Outstanding Quantity | Status & Fulfillment Notes |
|---|---|---|---|---|---|
| Loading delivery backlog... | |||||
6. Strategic Recommendations & Operational Roadmap
1. Fulfill Advance Delivery Commitments
Prioritize the immediate harvesting and packing of 47,000 fingerlings across the upcoming hatchery cycles to completely clear advance delivery obligations.
2. Debt Collection Milestones
Establish formal reminders for top outstanding debtors to secure the KSh 398,331.00 in outstanding receivables.
3. Expand Monosex Hatchery Capacity
At KSh 5.00/unit, Monosex fingerlings yield superior profit margins compared to Mixed Sex (KSh 3.00). Current monosex volume share is 28.5%; increasing monosex share to 45% would grow monthly farm revenues by over 20% with existing pond footprint.
4. Optimize Feed OPEX to Reach Operating Profit
Recurrent OPEX currently totals KSh 6.44M against KSh 3.12M in sales. With high fixed asset CAPEX (solar pumps, ponds) already invested, the farm's path to break-even is driving fingerling batches through existing infrastructure to reach 1.8M pcs annual sales without inflating routine overheads.
5. Standardize on the Digital Farm Management Portal
All farm operations, new customer orders, payment installments, KRA/eTIMS tax logging, multi-M-Pesa receipts, and batch allocations should now be keyed directly into this web management system, eliminating manual spreadsheet drift.
Prepared by: Aquaculture Operations & Financial Audit System
Eden Fish Farm Hatchery Division
Approved by: _________________________
Farm General Manager